Plant Administrator

Location: 

Williamsport, MD, US, 21795

Xerxes Corporation, a division of Shawcor Ltd., (Shawcor) is the largest manufacturer of underground fiberglass storage tanks in the world. With nearly 40 years of direct industry expertise, we are recognized as both a leading innovator and a trusted brand. We are always looking to add great people to the Shawcor family, people whose skills and goals match our Mission and Values. If you are looking for an opportunity to work in a dynamic team environment where integrity and passion drives operational excellence, Shawcor is for you!

POSITION SUMMARY:

 

Reporting to the Plant Manager, the Plant Administrator is accountable to provide general administrative support services within the plant as well as specialized services including Human Resources, Accounting, and Production-related administrative duties.

 

DUTIES, RESPONSIBILITIES:

 

  • Point of contact for site administrative items including bulletin boards, Corporate policy and informational postings etc.
  • Generate and issue Manufacturing package to the shop floor
  • Accountable to provide first level customer service to plant visitors, escalating as required.
  • Process incoming mail, scan and forward to appropriate internal parties
  • Coordinate local functions including holiday celebrations, luncheons, etc.
  • Provide clerical and administrative support to local management but not limited to report generation, and data entry/analysis
  • Maintain office equipment and supplies, procuring items as needed and through appropriate channels, including break room supplies
  • File QHSE documents where required
  • Maintain on site files as per the file retention policy
  • Generate and maintain weekly Power Point presentations (EE information)
  • Create and upload to SharePoint a MPR (Monthly Performance Report)
  • Create purchase requisitions for office supplies, manufacturing, and maintenance
  • Review daily hours in Dayforce working closely with Plant Management
  • Support hourly employee recruitment processes, including forwarding applications to Corporate HR team, coordinate interviews as required, and schedule pre-employment candidate testing on an as needed basis
  • Complete new employee onboarding and forward documents to Corporate HR
  • Maintain currency of onsite employment related postings including legislative requirements and employment postings
  • Provide documentation and information to employees regarding benefit and wellness programs, as well as contact information for internal resources as well as benefit providers and third party leave administrators
  • Point of contact for local HR-related inquiries, including policy, pay, benefit items, directing employees to Supervisor or HR Business partner as appropriate for escalations or complex inquires
  • Coordinate locally administered programs including immunizations, employee safety shoes, service award distribution as applicable
  • Point of contact for local employment related documentation and file maintenance, ensuring aged documentation is transferred to long-term storage as appropriate
  • Development of training and related materials to production teams including LMS (Learning Management System)
  • Maintain plant Vacation Tracker
  • Maintain plant Absence Tracker
  • Review and forward invoices to Corporate Accounts Payable

 

KNOWLEDGE AND SKILLS:

 

  • Must have knowledge and understanding of shop order process.
  • Must have knowledge and understanding of ERP systems.
  • Proficient in Microsoft Office Package (Word, PowerPoint, Excel) skills.
  • Must have good verbal and interpersonal skills to analyze and presents the right issues in a clear, concise, persuasive, and logical manner, both orally and written.
  • Experience with manufacturing processes would be an asset
  • Adaptable to and sensitive to the need for changes: open mindedness
  • Proactivity and positive attitude
  • Calmly brainstorm solutions under pressure
  • Business Degree or College Diploma in Business is preferred

Applications will be accepted until the position is filled. We thank all applicants for their interest, but only those selected for an interview will be contacted. All recruiting activities are managed via our applicant tracking system. Please apply online to be considered for this opportunity.

 

Shawcor is an equal opportunity employer.


Nearest Major Market: Hagerstown